Class 7

Punjab State Board PSEB 7th Class Computer Science Book Solutions Chapter 6 Microsoft Word (Part-IV) Textbook Exercise Questions and Answers.

PSEB Solutions for Class 7 Computer Science Chapter 6 Microsoft Word (Part-IV)

Computer Guide for Class 7 PSEB Microsoft Word (Part-IV) Textbook Questions and Answers

1. Fill in the Blanks

Question 1.
……………….. key is used to move the cursor in the next adjoining cell of a table.
(a) Ctrl
(b) Shift
(c) Tab
(d) Home.
Answer
(c) Tab

Question 2.
The table button is present on the …………. tab.
(a) Home
(b) Layout
(c) Insert
(d) View.
Answer
(c) Insert

Question 3.
We can change the width of the column by selecting the ………….. button in the Table Group.
(a) Select
(b) View Grid lines
(c) Properties
(d) None of these.
Answer:
(c) Properties

Question 4.
A ………………. consists of a number of columns and rows.
(a) Document
(b) Table
(c) View
(d) Data.
Answer:
(b) Table

Question 5.
A ………….. is an intersection of columns and rows.
(a) Cell
(b) Table
(c) View
(d) Data.
Answer:
(a) Cell

2. Very Short Answer Type Questions

Question 1.
Which key is used to move the cursor to the next cell in a table?
Answer:
Pressing the Tab key or right arrow keys moves the cursor to the next cell.

Question 2.
Intersection of a column and row is called?
Answer:
The intersection area of the row and column is called the cell.

Question 3.
Which group of Layout tab contains the split cells option?
Answer:
The split cell option is in the Merge group of the Layout tab.

Question 4.
Which option can be used to join two or more cells?
Answer:
Two or more cells can be merged using the Merge option.

3. Short Answer Type Questions

Question 1.
Define Table.
Answer:
A table is a collection of rows and columns where data is grouped together. Rows are placed horizontally and columns are placed vertically in the table and the intersection of a row and column is known as Cell. Cells are small boxes in the worksheet where we enter data.

Question 2.
Write the name of options for inserting a table in Word document?
Answer:
In MS Word, we can create tables in three ways:

• With the help of Table Buttons.
• With the help of Insert Table option.
• With the help of Draw Table option.

Question 3.
What is the use of Split Cells option?
Answer:
Microsoft Word allows cells to be divided into multiple cells. Steps to divide a cell into several smaller sub-cells are as follows:

• Place mouse pointer inside the cell that you want to split into several cells.
• Now click on the “Layout” tab and then click on the “Split cells” button from the “Merge” group.
• A “Split Cells” dialog box will open and ask about the Number of columns/ Number of Rows.
• Select the required number of rows and columns.
• Click the OK button.

Question 4.
What is the use of Merged Cells option?
Answer:
Microsoft Word allows two or more cells to merge to form one large cell. You will often need to combine the columns in the top row to create a table title. You can combine cells row-by-column or column-by-column, you can’t mix cells diagonally.
The steps for merging cells are as follows:

• Select the cells we want to merge.
• Click the Merge Cells button from the Merge group on the Layout tab.
• When clicked, this option will convert all selected cells into one cell.

Question 5.
How will you enter data in Table Cells?
Answer:
The steps for inserting text into a table are given below:
1. Click on the cell in which you want to insert the text.
2. Now type.
Or
You can also add text using copy paste.

4. Long Answer Type Questions

Question 1.
How do you insert a table in your document? Explain any method briefly.
Answer:
In MS Word, we can create tables in three ways:
1. With the help of Table Buttons.
2. With the help of Insert Table option.
3. With the help of Draw Table option.

1. Creating a table using the Table Button
The following are the steps to create a table with the help of table button:

• Place your cursor where you want to create the table.
• In the Insert tab, click on the “Table” command from the Table group.
• Now a grid will open.
• From this grid, select the rows and columns according to your need.
• The table you selected will now appear on the screen.

2. Creating a table using the Insert Table option
Below are the steps to create a table using the Insert Table option:

• In the Insert tab, click on the “Table” command from the Table group.
• A drop-down menu will open. Click on the “Insert Table” option from this menu.
• The Insert Table dialog box will appear.
• In this box, specify the number of rows and columns and click on the ok button.

3. Creating a table with the help-of a Draw table option
The steps to create a table with the help of a draw table option are as follows:

• In the Insert tab, click on the Table command from the Table group.
• A drop-down menu will open, click on the Draw Table option from this menu.
• The mouse pointer will turn into a pencil.
• Draw a rectangle on the page with the help of a pencil.
• Draw vertical and horizontal lines to form columns and rows as needed.

Question 2.
Explain Properties button of Layout Tab.
Answer:
With the Table Properties dialog box we can adjust the alignment of the table and the size of the row, column or cell.

In MS Word we can also split or merged the Cells into a table.

PSEB 7th Class Computer Guide Microsoft Word (Part-IV) Important Questions and Answers

1. Fill in the Blanks

Question 1.
Tables can be drawn in Word using the…………….and ……………. buttons.
(a) Home, Insert, Design table
(b) Table, Insert, Draw table
(c) Both Options are Correct
(d) Both Options are Incorrect.
Answer:
(b) Table, Insert, Draw table

Question 2.
……………. is called a set of rows and columns.
(a) Cell
(b) Table
(c) Documents
(d) None.
Answer:
(b) Table

Question 3.
The table command is available on the……………. tab.
(a) Home
(b) Design
(c) Review
(d) Insert.
Answer:
(d) Insert.

Question 4.
With the…………….option we can draw tables as we wish.
(a) Insert Table
(b) Add Table
(c) Draw Table
(d) Quick Table.
Answer:
(c) Draw Table

Question 5.
Clicking the ……………. arrow button moves the cursor to the next cell.
(a) Left arrow
(b) Right arrow
(c) Down arrow
(d) Up arrow.
Answer:
(b) Right arrow

Question 6.
The ……………. option is used to convert text to a table.
(a) Insert Table
(b) Convert Table to Text
(c) Draw Table
(d)Convert Text to Table.
Answer:
(b) Convert Table to Text

Question 7.
Split table is present in ……………. group of Layout tab.
(a) Merge
(b) Clipboard
(c) Style
(d) Design.
Answer:
(a) Merge

Question 8.
The ……………. option adds a new cell to the right of the existing cell.
(a) Auto fill
(b) Insert right
(c) Insert left
(d) Merge cell.
Answer:
(b) Insert right

Question 9.
……………. option is used to delete the table.
(a) Merge Table
(b) Split Table
(c) Remove
(d) Delete Table.
Answer:
(d) Delete Table.

Question 10.
The ……………. option is used to add a new row at the above of insertion point.
(a) Insert Row
(b) Insert Below
(c) Insert Above
(d) All of these.
Answer:
(c) Insert Above

2. Short Answer Type Questions

Question 1.
Write the steps to covert text into table.
Answer:
Steps to convert text into table are as follows:

• Select the text which you want to convert into table.
• Click on the “Table” command in the ‘Table” group of the Insert tab.
• Select the command “Convert Text To Table”.
• The “Convert Text to Table” dialog box opens.
• Select the desired option in the Separate text at section.
• Click OK button.

Question 2.
With which tabs we can modify the table?
Answer:
Design and layout tabs are used to modify the tables.

Question 3.
Write the steps to add a row into the table.
Answer:
In MS Word we have 2 ways to add row into the table. Which are as follows:
Method 1.
Below are the steps to add rows to the table:

• Place the cursor in the table where you want to add the new row.
• Now right click on the mouse, a drop-down menu will appear on the screen.
• Click on the Insert option from this menu.
• If you want to add a new row above the insertion point, click on the “Insert Row Above” option.
• If you want to add a new row below the insertion point, click on the “Insert Row Below” option.
• A new row will appear above the insertion point.

Method 2.
The step of adding rows to the table is given below:

• Place the cursor in the table where you want to add the new row.
• From the “Rows & Columns” group of the “Layout tab”, click on the “Insert Above/Insert Below” option.
• A new row will appear below/above the insertion point

Question 4.
Write the steps to add columns from right click.
Answer:

• Place the insertion point where you want to add new column.
• Right-click on the mouse. A menu will appear.
• Click on the Insert option from this menu.
• If you want to add a new column to the left of the insertion point, click on the “Insert Column to the left” option.
• If you want to add a new column to the right of the insertion point, click on the “Insert Column to the right” option.
• A new column will now appear to the right or left of the cursor.

Question 5.
Write the steps to remove a column.
Answer:
Here are the steps to delete a row or column from the table:

• Select a row or column.
• Right click your mouse. A menu will appear.
• Click on the Delete Cells option.
• A Delete Cell dialog box will now open.
• Click “Delete entire column” option to delete the column.
• The appropriate column will be deleted.

Delete columns using the Layout tab

• Select the row or column you want to delete.
• Click the “Delete” button from the Rows & Columns group of the Layout tab.
• A drop-down menu will open.
• From this menu, click the “Delete Column” option to delete the column.

3. Long Answer Type Questions

Question 1.
How can a table be converted into text and text into a table?
Answer:
Below are the steps for inserting text into a table:
1. Click on the cell in which you want to insert the text.
2. Now type
Or
You can also add text using copy paste

To Convert Text to a Table
Steps to convert text into table are as follows:

• Select the text which you want to convert into table.
• Click on the “Table” command in the “Table” group of the insert tab.
• Select the command “Convert Murine of rows: Text To Table”.
• The “Convert Text to Table” dialog box opens.
• Select the desired option in the Separate text at section.
• Click OK button.

Convert Table into Text:
Steps to convert table into text are as follows:

• Select the rows of tables you want to convert to text.
• On the Layout tab, in the Data section, click “Convert To Text”.
• In the Convert Table box, under Separate Text With, click on the different character you want to use instead of the column boundaries. Rows will be separated by paragraph symbols.

Question 2.
Write about the inclusion of a cell in a table.
Answer:
Adding Cells to Tables:
In MS Word, you can add a new cell around the selected cell, such as right, left, up or down. The steps to add a new cell are as follows:

• Click in the cell.
• Press the right mouse button inside the cell.
• From this menu click “Insert” and then click “insert cell” option.
• Choose which side of the selected cell you want new cell.
  

Question 3.
What are table properties and how they can be used?
Answer:
Properties of Tables
With the Table Properties dialog box we can adjust the alignment of the table and the size of the row, column or cell.
In MS Word we can also split or merged the Cells into a table.

Question 4.
What is ‘Splitting’ and how to split a table, a cell?
Answer:
Splitting the Cell:
Microsoft Word allows cells to be divided into multiple cells. Steps to divide a cell into several smaller sub-cells are as follows:
1. Place mouse pointer inside the cell that you want to split into several cells.
2. Now click on the “Layout” tab and then click on the “Split cells” button from the “Merge” group.

3. A “Split Cells” dialog box will open and ask about the Number of columns/ Number of Rows.

4. Select the required number of rows and columns
5. Click the OK button.

Splitting the Table:
Microsoft Word allows a table to be split into multiple tables but a single operation always splits the table into two tables.
The following are simple steps to split a table into two tables in a World Document.
1. Place the cursor in the row that you want to be the first row of the second table.
2. Click the Split Table button ‘ from the Merge group on the Layout tab.

Punjab State Board PSEB 7th Class Computer Science Book Solutions Chapter 4 Microsoft Word (Part-II) Textbook Exercise Questions and Answers.

PSEB Solutions for Class 7 Computer Science Chapter 4 Microsoft Word (Part-II)

Computer Guide for Class 7 PSEB Microsoft Word (Part-II) Textbook Questions and Answers

1. Fill in the Blanks

Question 1.
To select a whole word, ……….. click on it.
(a) Single
(b) Double
(c) Triple
(d) None.
Answer:
(b) Double

Question 2.
The …………….. group of home tab allows us to change our text font, style, size, color and many other elements.
(a) Font
(b) Paragraph
(c) Styles
(d) Editing.
Answer:
(a) Font

Question 3.
…………. means draw a horizontal line underneath the letters.
(a) Bold
(6) Italic
(c) Underline
(d) None.
Answer:
(c) Underline

Question 4.
………………. Option means that the text is shown like it was marked with a highlighter pen.
(a) Font Color
(b) Text Color
(c) Text Highlight Color
(d) All of above.
Answer:
(c) Text Highlight Color

Question 5.
After inserting a shape, a new tab will appear which is called ……………….. .
(a) Drawing Tools Format
(b) Shape Tools Format
(c) Drawing Shapes Format
(d) None.
Answer:
(a) Drawing Tools Format

2. Write the Shortcut keys of the following

1. To cut the selected text
Answer:
Ctrl + X

2. To paste the copied/cut contents
Answer:
Ctrl + V

3. To increase the font size
Answer:
Ctrl + >

4. To Underline the Text
Answer:
Ctrl + U

5. To change the case of the Selected Text
Answer:
Shift + F3

6. For Center Alignment
Answer:
Ctrl+ E

7. For double line spacing
Answer:
Ctrl + z

8. To Replace the text
Answer:
Ctrl + H

9. To Undo the last operation
Answer:
Ctrl + z

10. To Insert a Page Break.
Answer:
Ctrl + Return.

3. Short Answer Type Questions

Question 1.
Write about Undo commend.
Answer:
If we have made a mistake while editing the text in the document, we can correct it by clicking on the Undo command from the “Quick access” toolbar and this will undo the last change we made to the document. Or you can press the Ctrl + Z keys from the keyboard.

Question 2.
Which are basic three font styles?
Answer:
Word processor software uses three basic font styles for text, these are as below:
1. Bold:
If you want to thicken the text in your document, then use Bold option, by pressing the “Ctrl + B” shortcut or by clicking “B” button from the font group.

2. Italic:
If you want to italicize the text in your document, then use Italic option by pressing the “Ctrl + I” shortcut or by clicking “I” button from the font group.

3. Underline:
If you want to underline the text in your document, then use underline option by pressing the “Ctrl + U” shortcut or by clicking “U” button from the font group.

Question 3.
What are Headers and Footers in MS Word?
Answer:
Header and Footer are parts of a document that contain specific information such as page number and total number of pages, title of the document, company logo, any photo, etc. A header appears at the top of each page, and footer appears at the bottom of each page. To insert the header and footer in your document, click the “Header/Footer” option from the Header & Footer group on the insert tab.

Question 4.
How many change cases options are available in MS Word? Write their names.
Answer:
There are five options available to change the case in Microsoft Word, these are:

• Sentence case: It capitalizes the first letter of each sentence.
• Lowercase: It changes the text from uppercase to lowercase.
• Uppercase: It capitalizes all the letters of your text.
• Capitalize Each Word: It capitalizes the first letter of each word.
• Toggle case: It allows you to shift between two case views, e.g. to shift between Capitalize Each Word and Captalized each word.

Question 5.
How many alignments are available in MS Word? Write their names and shortcut keys.
Answer:
There are four types of alignments available in the paragraph group, which are as follows:

• Align Text Left: Aligns the selected text with the left margin. Shortcut key is (Ctrl + L).
• Align Text Right: Aligns the selected text with the right margin. Shortcut key is (Ctrl + R).
• Center: This aligns the selected text to the center within the margin. Shortcut key is (Ctrl + E).
• Justify: Aligns text to both left and right margins, adding extra space between words as necessary. Shortcut key is (Ctrl + J).

Question 6.
How can we insert page break in MS Word?
Answer:
This option is used to delete a page at the current cursor position and start a new page. In simple words we can say that it divides the page into two parts.
The steps to insert page break are given below:

• Place the cursor where you want to insert the break.
• Click the Page Break Option on the Pages Group from the Insert Tab.
• Your page will break into two parts.
• Long Answer Type Questions

(ii) Cut Paste Option:
Cut Paste Option means to move the selected text from one place to another. In Microsoft Word, you can cut text from a document and paste that text into another document or anywhere in the same document. After cutting the text, it is stored in the clipboard.

MS Word offers a variety of ways to cut and paste text. Some popular methods are given below :
Method 1.

• First select the text you want to cut.
• Click the Home tab and then click the Cut command.
• Place the cursor where you want to paste the text.
• Click on the Paste command in the Home tab.

Method 2.

• First select the text you want to cut.
• Now click the right button of the mouse on selected text.
• A menu will appear; select the “Cut” option from this menu.
• Now, move the cursor to the desired position and right click on the mouse.
• A menu will appear; select the “Paste” option.

Method 3.

• First select the text you want to copy.
• Now press the Ctrl + X button.
• Now, move the cursor to the desired position and press the Ctrl + V button.

(iii) Format Painter:
With the help of Format Painter we can copy the format already applied to the text in our document very easily and without wasting time. Below are the steps for copying text formatting :

Method 1.

• First select the text whose formatting you want to copy.
• Click the Home tab and click the Format Painter command.
• The pointer changes to a paintbrush icon.
• Use the brush and drag it over the text where you want to apply the formatting.
• To cancel formatting, press the Esc key or click on the Format Painter command.

Method 2.

• First select the text whose formatting you want to copy.
• Now press the Ctrl + Shift + C button.
• Click on the text where you want to apply the copied formatting.
• Now press the Ctrl + Shift + V button.

Question 2.
Write about the options available in Font group of Home tab in MS Word.
Answer:
The Home tab’s font group gives us many commands for character formatting. These commands are as follows:

• Font Style: This button is used to change the font type (Font face) for the entire document or for the selected text within the document.
• Font Size: This button is used to change the font size for the entire document or for the selected text within the document.
• Font Color: This button is used to change the font color for the entire document or for the text selected within the document.
• Bold: This button is used to make the selected text or entire document bold.
• Italic: This button is used to italicize the entire document or the selected text within the document.
• Underline: This button is used to underline the entire document or the selected text within the document.
• Changing the Text Case: This button is used to convert the selected text to lower case or to apply other capitalization.
• Grow Fonts: With the help of grow fonts we can increase the size of the selected text by one size.
• Shrink Font: With the help of Shrink font we can reduce the size of selected text by one size.
• Strike Through: This button is used to draw a line in the middle of the selected text in a document.
• Subscript: This button is used to create lowercase letters below the text baseline, such as X2.
• Superscript: This button is used to create lowercase letters above the line of text such as X2.
• Clear Formatting: This option works to remove the formatting applied to the text document.
• Text Highlight Color: Used to highlight the selected text.

Question 3.
What is Word Art? How will you insert Word Art in a Word document?
Answer:
Word Art is designed to allow you make your text more attractive. You can format your text to make it look like a picture or 3D art and enhance its appearance in different ways. The steps to insert Word Art are given below:

• Select the text you want to change.
• Then click on the Insert tab.
• Click on the Word Art drop-down arrow in the Text group.
• A drop-down menu of Word Art style will appear. Click the style you want to use.
• Word will automatically create a text box for the text.
• Now click Ok button, the text will appear in the selected style.

PSEB 7th Class Computer Guide Microsoft Word (Part-II) Important Questions and Answers

1. Fill in the Blanks

Question 1.
……………. is used to create documents.
(a) Word processing
(b) DOS
(c) Numbers
(d) Word Art.
Answer:
(a) Word processing

Question 2.
MS Word is an important …………… Processor.
(a) Text
(b) Word
(c) DOS
(d) Number.
Answer:
(b) Word

Question 3.
In Word, there are ………….. types of tool bars.
(a) 2
(6) 3
(c) 4
(d) 5.
Answer:
(a) 2

Question 4.
………… is a blinking line.
(a) Mouse
(b) Insertion Point
(c) Command
(d) Instructions.
Answer:
(b) Insertion Point

Question 5.
To Select a …………. double click on it.
(a) Word
(b) Text
(c) Sentence
(d) Paragraph.
Answer:
(a) Word

Question 6.
Cut and Copy commands are available in ………….. menu.
(a) File
(b) Edit
(c) Format
(d) Help.
Answer:
(b) Edit

Question 7.
Backspace key is used to delete the alphabet from the ………….. side of Cursor.
(a) Right
(b) Left
(c) Above
(d) Below.
Answer:
(b) Left

Question 8.
color line appears below the wrong word.
(a) Green
(b) Yellow
(c) Red
(d) Blue.
Answer:
(c) Red

Question 9.
The Page number, Page name, date and time are written in the and, which appears on every page of document.
(a) Upper, Lower
(b) Header, Footer
(c) Margin, Footer
(d) Word, Spreadsheet.
Answer:
(b) Header, Footer

Question 10.
Margins and tabs are available in page setup dialog box.
(a) Orientation
(b) Layout
(c) Page
(d) Columns.
Answer:
(b) Layout

2. True/False

1. Title bar appears below the Screen of word.
Answer:
False

2. Word Pad is a Word Processing Package.
Answer:
False

3. The small screen that appears on the right side of the window is called task pane.
Answer:
True

4. The text is added to where the insertion point is.
Answer:
True

5. To exit from the word click File Exit.
Answer:
True

3. Match the Columns
Table 1
Answer:
Table 2

4. Short Answer Type Questions

Question 1.
Write the steps to select a text with the help of mouse.
Answer:
Place the cursor in front of the text and then left click on the mouse button, hold it and drag it over the text and then release it. The text will be selected.

• Double click on the word to select the same word.
• To Select the entire paragraph, click within the paragraph three times.
• To select the complete document, in the Home tab from the editing group, click Select command and then click the Select All button.

Question 2.
Write steps to select the text with the help of keyboard.
Answer:
Press Shift + Arrow keys from the keyboard; Hold down the Shift key and press the arrow button, Word will select the text in the direction of the arrow button. There are three arrow keys in numeric keypad, so you can select text in three different directions.

Question 3.
What do you mean by font?
Answer:
A Font is a graphical representation of the text that may include type, size, design, color, weight of the text.

Question 4.
Write steps to change case of the text.
Answer:

• Sentence case: It capitalizes the first letter of each sentence.
• Lowercase: It changes the text from uppercase to lowercase.
• Uppercase: It capitalizes all the all letters of your text.
• Capitalize Each Word: It capitalizes the first letter of each word.
• Toggle Case: It allows you to Shift between two case views, e.g. to Shift between Capitalize Each Word and CAPITALIZE EACH WORD.

Question 5.
What do you mean by alignment?
Answer:
You can change the text alignment in your document to make it more presentable and readable.
There are four types of alignments available in the paragraph group which is as follows :

• Align Text Left (Ctrl + L): Aligns the selected text with the left margin.
• Align Text Right (Ctrl + R): Aligns the selected text with the right margin.
• Center (Ctrl + E): This aligns the selected text to the center within the margin.
• Justify (Ctrl + J): Aligns text to both left and right margins, adding extra space between words as necessary.

Question 6.
Write down the ways to delete page number.
Answer:
If you want to delete the previously, entered page number, click on the Page Number option from the Header & Footer group of the Insert tab and click on the Remove Page Number option from the drop-down list.

Question 7.
How can you format the shapes?
Answer:
Shapes: This button is used to insert the shapes such as circles, squares, arrows and triangles into a document, When the button is clicked. Here are the steps to insert the shape:

• In the Insert tab, click on the Shapes option from the Illustrations tab.
• A gallery of different shapes will appear.
• Click the desired shape and then drag the shape into the document.

If you want to write something in the drawn shape, here are the steps :

• Right click on the drawn shape.
• Click Add Text from the pop-up menu.

5. Long Answer Type Questions

Question 1.
What do you mean by Format Painter? How can we use it?
Answer:
Format Painter:
With the help of Format Painter we can copy the format already applied to the text in our document very easily and without wasting time. Below are the steps for copying text formatting :
Method 1.

• First select the text whose formatting you want to copy.
• Click the Home tab and click the Format Painter command.
• The pointer changes to a paintbrush icon.
• Use the brush and drag it over the text where you want to apply the formatting.
• To cancel formatting, press the Esc key or click on the Format Painter command.

Method 2.

• First select the text whose formatting you want to copy.
• Now press the Ctrl + Shift + C button.
• Click on the text where you want to apply the copied formatting.
• Now press the Ctrl + Shift + V button.

Question 2.
What is Font Color? How can we change it?
Answer:
Font Color:
If you want to change the color of a word or paragraph in your document, you must select a font color for this purpose. Here are the steps to change the color of the text.
1. Select the text you want to change color.
2. Select the appropriate color from the Font dialog box as shown in the picture above.
Or
1. Select the text you want to change the color.
2. Click on the Font Color option from the Font group as shown in thepicture below. Now a pull down menu will open.

3. Choose your favorite color from this menu. Now your text will change to that color.

Question 3.
What is text highlight color? Write steps to use it.
Answer:
Text Highlight Color:
Just as we can highlight a word or a sentence in our written document with the help of a pen, we can highlight our text with any color in MS Word.

• Select the text you want to highlight.
• Click on the Text Highlight option from the Fonts group. Now a pull down menu will open.
• Now choose your favorite color from this menu. Your text will be highlighted in that color.

Question 4.
What do you mean by Word Art? How can we add it?
Answer:
Word Art:
Word Art is designed to allow you make your text more attractive; you can format your text to make it look like a picture or 3D art and enhance its appearance in different ways. The steps to insert Word Art are given below :

• Select the text you want to change.
• Then click on the Insert tab.
• Click on the Word Art drop-down arrow in the Text group.
  
• A drop-down menu of Word Art style will appear. Click the style you want to use.
• Word will automatically create a text box for the text.
• Now click Ok button, the text will appear in the selected style.

Question 5.
Write steps to change the alignment of the text.
Answer:
You can change the text alignment in your document to make it more presentable and readable.
There are four types of alignments available in the paragraph group which is as follows:

• Align Text Left (Ctrl + L): Aligns the selected text with the left margin.
• Align Text Right (Ctrl + R): Aligns the selected text with the right margin.
• Center (Ctrl + E): This aligns the selected text to the center within the margin
• Justify (Ctrl + J): Aligns text : to both left and right margins, adding extra space between words as necessary.
  

Here are the steps to change the alignment:

• Select the text.
• Click the appropriate alignment button from the Paragraph group of the Home tab.

Punjab State Board PSEB 7th Class Computer Science Book Solutions Chapter 3 Microsoft Word (Part-I) Textbook Exercise Questions and Answers.

PSEB Solutions for Class 7 Computer Science Chapter 3 Microsoft Word (Part-I)

Computer Guide for Class 7 PSEB Microsoft Word (Part-I) Textbook Questions and Answers

1. Fill in the Blanks

Question 1.
Ctrl + S used to …………………
(a) Save
(b) Open
(c) New
(d) Close.
Answer:
(a) Save

Question 2.
Below the ruler, the large area is called the ………………..
(a) Text Area
(b) Open Area
(c) Close Area
(d) All of these.
Answer:
(a) Text Area

Question 3.
There are two scroll bars in a word document ……………. and …………… .
(a) Horizontal, vertical
(b) Left, Right
(c) Upper Bar, Lower Bar
(d) None of these.
Answer:
(a) Horizontal, vertical

Question 4.
To Open a new document, ……………. Press keys from the keyboard.
(a) Ctrl + O
(b) Ctrl + N
(c) Ctrl + S
(d) Ctrl + 5.
Answer:
(b) Ctrl + N

Question 5.
The view shows the document as it will look when it is printed.
(a) Print Layout
(b) Draft
(c) Outline
(d) Full size.
Answer:
(a) Print Layout

2. Very Short Answer Type Questions

Question 1.
Write the name of option that is present at the bottom-right corner of every group.
Answer:
Dialog Box Launcher.

Question 2.
Write the name of the top most bar of the Word window.
Answer:
The top bar of the Word window is the title bar.

Question 3.
Which View of MS Word displays the document in the same way as we get it after printing?
Answer:
Print layout View

Question 4.
Write the shortcut to create a New document.
Answer:
The Ctrl + 0 shortcut key is used to open a new document.

Question 5.
Which layout view shows the outline of a document?
Answer:
Outline view represents the outline of the document.

3. Short Answer Type Questions

Question 1.
What is a Word Processor?
Answer:
Word processing is a process by which we can create, save, and print any type of document in a computer and it can be used anytime in the future and can be edited if required. The software that is used for word processing process called word processor. For example: MS Word, Note Pad, Word Pad and word perfect all are word processors.

Question 2.
Write the name of some Word Processing Software.
Answer:
The software that is used for word processing process called word processor. For example: MS Word, Note Pad, Word Pad and word perfect all are word processors.

Question 3.
How to start the MS Word?
Answer:
The steps to start MS Word are as follows:
2. Now click on All Program from the popup menu as shown in the picture below.
3. Now click MS Office→MS Word.
Or
Type ‘Word” in the search bar as shown in the picture below and press Enter key from the keyboard

Question 4.
Write the name of different parts of MS word window.
Answer:
Components of MS word window are as follow:

• File menu/Office button:
  • Home
  • Insert
  • Page layout
  • References
  • Review
  • view
• Quick access toolbar
• Title bar
• Ribbon
  • Tabs
  • Group
  • Commands
• Ruler
• Help
• Document area
• Status bar
• Dialog box launcher 10, view Buttons
  • Print layout view
  • Full Screen view
  • Web Layout view
  • Draft view
  • Outline view

Question 5.
Define the Text Area.
Answer:
Right below the ruler, there is a large space called the text area. This is the area where we type our document; the blinking line in this area is called the insertion point which indicates that your typing will start from this place.

4. Long Answer Type Questions

Question 1.
Explain the special features of MS Word.
Answer:
Some of the special features of Microsoft word are as follows:

• MS Word allows us to include text anywhere in the document.
• We can delete any word, line or page from the document as easily as we erase the words written on paper.
• We can cut and copy the text and paste it anywhere in the same document or any other document.
• MS Word allows us to set the page margin and page size according to our needs.
• We can add Bold, Italic and Underline effects to the text.
• We can change the size, style, color of the text.
• We can add header on the top of pages and footer on the bottom of the page.
• We can add pictures, chart, graphs and smart art.
• We can convert the text into tables.
• You can also set different margins in a document and also determine the different locations to start a paragraph.
• It also provides us with the facility of macro. This is a list of many commands with which our time is saved.
• MS Word also provides us the facility of spelling checks. It shows a red line below the words that are incorrect.
• MS Word also provides us the facility of grammar checks.
• It also provides Find and Replace option.
• It also provides the facility of dictionary with which we can find many words with the same meaning and use them in our document.

Question 2.
Explain Document views in MS Word.
Answer:
At the bottom right of the window screen is a set of 5 buttons that allow us to view the document in a different view.
1. Print Layout:
This is the default document view in Word. The Print Layout view shows the document as it would appear after printing. Full Screen Layout view: This view opens the document to a full screen. This layout helps us to make our document easily readable above the screen.

2. Web Layout:
This view displays a document on the screen the way it will look when viewed in a Web browser if you saved it as a web page. Out Line view: The outline view shows the document as an outline form.

3. Draft view: This is the most commonly used view, in this view we can edit our document very quickly and easily.

Question 3.
How to Create and Save a New Document in MS Word?
Answer:
Follow these steps to create a new document:
2. Now click on New option from the drop down menu.
3. A New Document dialog box will appears on the screen.
4. Click Blank Document option from this dialog box and then Click Create Option.
5. Now a blank document will appear on the screen.
Or
You can create a new document by pressing the Ctrl + N keys from the keyboard.
Saving A File:
To save a newly created document follows these steps:
1. Click the File tab or Office Button.
2. Click Save option. The Save dialog box appears.
3. Now type the name of your document in File name box and then click Save button.
Or
You can also save your document by pressing the Ctrl + S keys from Keyboard.
Now your document is safe for future use.

PSEB 7th Class Computer Guide Microsoft Word (Part-I) Important Questions and Answers

1. Fill in the Blanks

Question 1.
……………… is used to open other options in any group.
(a) Open button
(b) New button
(c) Dialog Box Launcher
(d) All these.
Answer:
(c) Dialog Box Launcher

Question 2.
The …………….. tab is used to prepare the thesis or books.
(a) Insert
(b) design
(c) Review
(d) Reference.
Answer:
(d) Reference.

Question 3.
Orientation option is available in …………..tab.
(a) Design
(b) insert
(c) Page Layout
(d) home.
Answer:
(c) Page Layout

Question 4.
Which keys are used to secure the work done.
(a) Ctrl + N
(b) Ctrl + S
(c) Ctrl + 0
(d) Ctrl + P.
Answer:
(b) Ctrl + S

Question 5.
The total number of pages and words appears on the …………… bar.
(a) Title
(b) Status
(c) Horizontal
(d) None.
Answer:
(b) Status

Question 6.
Document can be typed in ………………. area in Word window.
(a) Text
(b) font
(c) Format
(d) View.
Answer:
(a) Text

Question 7.
The table option is available in the ……………. menu.
(a) File
(b) home
(c) Insert
(d) design.
Answer:
(c) Insert

Question 8.
Prepared documents are called …………………… .
(a) Template
(b) Blank document
(c) Table
(d) Margin.
Answer:
(a) Template

2. True/False

Question 1.
MS-Word is not a word Processing Software.
Answer:
False

Question 2.
We cannot find and replace a word in MS-Word.
Answer:
False

Question 3.
Tabs appear on the top of ribbon.
Answer:
True

Question 4.
Ctrl+C keys are used to create a document.
Answer:
False

Question 5.
In MS-Word there are three types of ruler.
Answer:
False

3. Short Answer Type Questions

Question 1.
What is Microsoft Word?
Answer:
MS Word is word processor software published by Microsoft Company that works on formatting text and graphics and creating a variety of documents.

Question 2.
Write the names of all the groups available in the Home tab.
Answer:
It consists of clipboard, font, paragraph, styles and editing groups.

Question 3.
Which option is used to check grammatical errors in a document?
Answer:
The grammar check option is used to check the grammatical errors.

Question 4.
Which option is used to check the spellings of words in the document?
Answer:
The Spell check option is used to check the spellings of words.

Question 5.
What are tabs?
Answer:
Tabs are groups of related commands that appear at the top of the ribbon.

Question 6.
Which view can you use to view the document as an outline form?
Answer:
Outline view is use to view the document as an outline form.

Question 7.
Which option is used for MS-Word related help?
Answer:
Help icon is used for MS-Word related support.

Question 8.
Which option is used to add one document to another document?
Answer:
Mail-Merge option is used to add one document to another document.

4. Long Answer Type Questions

Question 1.
What is word processing? Write down its features also.
Answer:
Wort Processing:
We make a lot of mistakes when typing a document with the help of typewriter, which we can’t correct again, we have to type the document again to make it better, but word processing gives us a facility through which we can easily correct our mistakes in typed documents without having to retype them.

Word processing is a process by which we can create, save and print any type of document in a computer and it can be used anytime in the future and can be edited if required. The software that is used for word processing process called word processor. For example: MS Word, Note Pad, Word Pad and word perfect all are word processors.

Features of Word Processing:
Following are the features of word processor :

• A word processor provides an easier and faster method to type the text.
• It offers so many styles, size, color, effects for text.
• Using a word processor, you can apply editing operations to the text.
• It stores all your documents for. future use.
• It allows you to insert photos, music, background etc. into the document.
• It can move any document from one place to another with the help of cut, copy, and paste option.
• You can delete, edit, update the data in the pre-created document at any time.
• It helps us to find and correct mistakes in the typed text.
• It also provide the facility to check the grammar mistakes in the typed text.

Question 2.
How we can open a document in MS Word?
Answer:
Open an Existing Document:
Follow these steps to open an existing document:

• Click the File tab or Office Button.
• Click Open option. The Open dialog box appears.
• As shown in picture below select a document which you want to open and then Click Open button.
• Now your document will open on the screen.
  Or
  You can open an existing document by pressing the Ctrl + O keys from the keyboard.
  

Question 3.
Write down all the commands of File Menu.
Answer:
1. File Menu:
This option is available in the upper left corner of the window, it contains many of the following commands:

(a) Home:
It has options like font color, font size, font style, alignment, bullets, line spacing, etc. All the basic elements that someone might need to edit their document are available in the Home option.

(b) Insert:
Tables, sizes, images, charts, graphs, headers, footers, page numbers, etc. are available in insert options.

(c) Design:
The template (pre-created document design) or the design in which you want your document to be created can be selected under the Design tab.

(d) Page layout:
Under the Page Layout tab we can find the options such as Margins, Orientation, Columns, Lines, Indentations, Spacing, etc.

(e) Reference:
This tab is most useful for those who are preparing thesis or writing books or working on a long document. Footnote, table of content, bibliography, captions etc. options can be found under this tab.

(f) Review:
Spell check, grammar, thesaurus, word count, language, translation, comments, etc. can all be tracked under the Review tab.

Punjab State Board PSEB 7th Class Computer Science Book Solutions Chapter 5 Microsoft Word (Part-III) Textbook Exercise Questions and Answers.

PSEB Solutions for Class 7 Computer Science Chapter 5 Microsoft Word (Part-III)

Computer Guide for Class 7 PSEB Microsoft Word (Part-III) Textbook Questions and Answers

1. Fill in the Blanks

Question 1.
After selecting the picture tab appears.
(a) Format
(b) Page Layout
(c) insert
(d) View.
Answer:
(a) Format

Question 2.
For text wrapping, we can use option.
(a) Square
(b) Tight
(c) Behind Text
(d) All of these.
Answer:
(d) All of these.

Question 3.
To remove any unwanted parts of picture, option s used.
(a) Crop
(b) Rotate
(c) Group
(d) Compress.
Answer:
(a) Crop

Question 4.
Which of the following option is not available in the Adjust group of Format tab?
(a) Corrections
(6) Artistic Effects
(c) Remove Background
(d) Picture Styles.
Answer:
(d) Picture Styles.

Question 5.
We can find the number of words in the bar at the bottom of the window.
(a) Task Bar
(b) Status Bar
(c) Title Bar
(d) Scroll Bar.
Answer:
(b) Status Bar

2. Very Short Answer Type Questions

Question 1.
Which option splits the text into two or more Columns?
Answer:
The Columns option from the Page Setup group in the format tab divides the text into two or more sections.

Question 2.
Which page orientation sets the page in horizontal direction?
Answer:
Landscape Orientation.

Question 3.
Which option is used to group two or more images together so that they can be treated as a single object?
Answer:
Two or more images can be grouped together as one object using the Group command from the Arrange group in the Layout tab.

Question 4.
Which option can be used to change the colors of the picture in MS Word?
Answer:
From the Picture Format tab, the color of the picture can be changed with the Color option from the Adjust group.

Question 5.
Which option is used to count words in MS Word?
Answer:
Words can be counted using the Word Count option from the Proofing group in the Review tab or the Word Count Dialog box from the Status bar.

3. Short Answer Type Questions

Question 1.
What are Margins?
Answer:
A margin is the space between the text and the edge of the page. By default, a new document’s margins are set to Normal, which means it has a one-inch space between the text and each edge. Depending on your needs, Word allows you to change your document’s margin size.

Question 2.
What do you mean by Compress Picture?
Answer:
With this button the image can be compressed. To reduce the size of documents, pictures can be reduced in storage size. You can change the resolution of an image or delete a cropped part of an image.

Question 3.
Write about Reset Picture.
Answer:
If you want to remove all formatting changes to a picture in the document, “Reset Picture’ command will be used. This button is used to undo all formatting changes made to the picture and restore it to its original format.

• Select the picture.
• in the Format tab, click on the Reset picture option from the Adjust group.

Question 4.
What is Crop option?
Answer:
Crop button is used to delete the unwanted part of an image. When you crop an image, an unselected part of the picture is removed. Steps to crop the image are as follows:

• Select the image you want to crop. The Format tab appears.
• On the Format tab, click the Crop command.
• Black handles will appear around the image. Click, hold and drag a handle to crop the image.
• Click the Crop command again. The image will be cropped.

Question 5.
Give the name of two page orientation in MS Word.
Answer:
To change the position of a document from a portrait to a landscape, click this button. To change the position of the page, steps are as follows:

• Select the Page Layout tab.
• in the Page Setup group, click on the “Orientation” command.
• Click “Portrait” or “Landscape” to change the position of the page. Landscape format means the page is horizontal, while portrait format means it is vertical.

Question 6.
Write the name of various options available in the adjust group of Picture Tools Format tab.
Answer:
Correction, Picture Color, Artistic Effect, Compress Picture, Change Picture, Reset Picture, Remove Background.

4. Long Answer Type Questions

Question 1.
What is Watermark? Write steps to add watermark in a word document.
Answer:
Watermark: it is just like a stamp. it is used for confidential documents. A watermark is an image that appears blurred behind the text on a page. The steps to add a watermark to the document are given ahead:

• Open the document to which you want to include the water-mark.
• Click the Page Layout tab and then click the “Watermark” button to display a list of standard watermark options.
• You can select any available standard watermark by clicking on it. This will apply to all pages of the document.

Question 2.
Write the steps to run a Spelling and Grammar Check.
Answer:
To do Spelling and Grammar check, steps are as follows:

• From the Review tab, click the Spelling & Grammar command.
• The Spelling and Grammar dialog box will appear.
• This dialog box offer one or more suggestions for spellings and grammatical errors.
• You can select a suggestion and click “Change” to correct the error.

Question 3.
Explain the steps to Print a Document.
Answer:
Once you’ve created your document, you may want to print it to view and share your work offline. it’s easy to preview and print a document in Word using the Print option.

• On the File tab or Office button, click Print command.
• A print dialog box will appear.
• In the “Name” drop-down list select the name of you printer.
• In the “Copies” box, enter the number of copies you want.
• In “Page Range” option select “All” option if you want to print all pages of your document.
• If you want particular page to print then click “Pages” radio button and type page number in the box.
• Now click “Print” option. Your document will be print.

PSEB 7th Class Computer Guide Microsoft Word (Part-III) Important Questions and Answers

1. Fill in the Blanks

Question 1.
The text of the paragraph is selected by pressing the arrow keys and the ………….. key together.
(a) Special
(b) Shift
(c) Number
(d) Function.
Answer:
(b) Shift

Question 2.
The default line spacing is …………… point.
(a) Single
(b) Double
(c) Triple
(d) Four.
Answer:
(a) Single

Question 3.
The fill color option is used to color in ………………… .
(a) Text
(b) Line
(c) Shape
(d) Word.
Answer:
(c) Shape

Question 4.
For border and shading …………… menu is used.
(a) File
(b) Edit
(c) Format
(d) Home.
Answer:
(c) Format

Question 5.
Auto Shapes are submitted from the …………….. tool bar.
(a) Shapes
(b) Home
(c) Word
(d) Drawing.
Answer:
(d) Drawing.

2. True/False

1. The left mouse button is clicked three times to select the entire paragraph.
Answer:
True.

2. By default paragraph text is right aligned.
Answer:
False

3. indentation command is used for shading.
Answer:
False

4. To fill ClipArt, Click insert Picture then click ClipArt command.
Answer:
True.

5. Arial and Times New Roman are the names of the fonts.
Answer:
True.

3. Match the Columns

Answer:

4. Short Answer Type Questions

Question 1.
What is Picture Border?
Answer:
Picture border means the line around a picture.

Question 2.
What is picture position?
Answer:
Picture position means where the picture is located into the document.

Question 3.
What are the various options available in page layout tab?
Answer:
The Page Layout tab has more than one Page layout and Formatting options. This affects the look of a page’s content. Depending on how we want to present our document, we can choose Page Orientation, Paper Segment and Page Margin commands.

Question 4.
Write steps for formatting page margins.
Answer:

• Click on the Page layout tab.
• Click on the Margins command from page setup group. A drop-down menu will appear. By default “Normal” margin will be selected.
• Click on the Predefined margin as you want.

Question 5.
Describe the steps for using custom margin.
Answer:

• Click on Margin command from the Page Layout tab.
• A drop-down menu will appear. From this menu click “custom margin” option.
• A Page Setup dialog box will appear.
• Adjust the margin size for each side of the page, and click Ok.

Question 6.
What is Orientation?
Answer:
To change the position of a document from a portrait to a landscape, click this button. To change the position of the page, steps are as follows:

• Select the Page Layout tab.
• in the Page Setup group, click on the “Orientation” command.
• Click “Portrait” or “Landscape” to change the position of the page. Landscape format means the page is horizontal, while portrait format means it is vertical.

Question 7.
What are the steps to change the paper size?
Answer:

• Select Page Layout.
• Click on the Page-Size command and a drop-down menu will appear. The current page size will be highlighted.
• Click on the Size option as per your requirement. The page size of the document will change.

Question 8.
What does the column option do?
Answer:
This option splits the written text into two or more columns.

5. Long Answer Type Questions

Question 1.
What are corrections? How are they used?
Answer:
Adjust Group:
You do not need to use additional picture editing software to create high quality images for your document. Instead, you can use Adjust tools to correct and improve your photos.
1. Select photo.
2. In the Format tab, click on the Correction option from the Adjust group. A drop-down menu will now open. From this menu, select 3. Sharpen/Soften and Brightness/ Contrast settings according to your needs.

To make these settings more detailed, go to Picture Format>> Corrections>> “Picture Corrections Options” option. The Format Picture sidebar appears. This allows you to provide special settings for Sharpness, Brightness and Contrast.

Question 2.
Write the steps for using the color option.
Answer:
Picture Color:
Microsoft Word allows you to control the color and tone of your picture and you can repaint the whole picture for special effects.
Steps to change the picture color are as follows:
(a) Select picture.

(b) In the Format tab, click on the Color option from the Adjust group. A drop-down menu will open.

(c) In this menu there are 3 options:

• Color Saturation: This controls how bright the colors are in the image.
• Color Tone: This controls the temperature of the color, from cool to warm.
• Recolor ; This controls the overall color of the image. Use this option to make the image black and white or gray scale, or to colorize it with a different color.

(d) Choose any of the options as per your need.

Question 3.
Write the steps for compressing a picture.
Answer:
Compress Picture: With this button the image can be compressed. To reduce the size of documents, pictures can be reduced in storage size. You can change the resolution of an image or delete a cropped part of an image. The steps to compress a picture are given below:

• Select the picture.
• In the Format tab, click on the Compress picture option from the Adjust group.
• Now a Compression Settings dialog box will open.
  
• If you want to print the picture, click on the Print (220 ppi) option.
• If you want to reduce the size of the file to e-mail, click on the E-mail (96 ppi) option.
• If you want to upload the file to a web page or projector, click on Project Options.

Question 4.
Write the steps to remove the background of the picture.
Answer:
Remove Background:
This option is used to automatically remove unwanted parts of an image. Areas to remove or keep can be marked in the picture. Following are the steps to remove the background of a photo:

(a) Select the image from which you want to remove the background.

(b) Click the “Remove Background” option from the Adjust group in the Format tab.

(c)Now the default background area will be marked with magenta color, while the foreground will remain its natural color.
(d)If the default area isn’t correct, go to Background Removal > Picture Tools and do one or both of the following:

• If parts of the picture that you want to keep are magenta, select
• “Mark Areas to Keep” option and use the drawing pencil to mark the areas on the picture that you want to keep.
• To remove more parts of the picture, select Mark Areas to
• Remove option and use the drawing pencil to mark those areas

When you’re done, select “Keep Changes” or “Discard All Changes”.

Question 5.
Write down the steps to apply a picture style.
Answer:
Picture Style Group:
Picture Styles Gallery offers many preset styles that make it easy for you to add borders and special effects with one click.
1. Picture Style Gallery:
This field provides a list of different formats that can be applied to an image. To see what each style will do, just move the mouse pointer over each style. To apply the style on a picture steps are as follows:
(a) Select the photo whose style you want to change.
(b) On the Format tab, in the Picture Styles group, click any style you like.

2. Picture Border:
Use this command to change the color, width, or line style of the border of the image. Steps to add border as follows:

• Select the image to which you want to add a border.
• On the Picture Format tab, in the Picture Styles gallery, select Picture Border command. A drop-down menu will appear.
• From this menu select color for border line.
• Select weight (thickness) of boarder line.
• Select whether the line of the border is dashed.

3. Picture Effects:
Click this button to add visual effects to the picture such as shadows, 3-D effects, and glows. Steps to add an effect to a picture are as follows:

• Select the picture for which you want to add or change an effect.
• Under the Format tab, in the Picture Styles group, click Picture Effects command.
• A drop-down list will appear. From this menu select appropriate effect for image.

Question 6.
Write the steps of wrapping text.
Answer:
Text Wrapping:
This feature is used to apply wrapping to an image. When wrapping is applied, text can be typed around the image. Make it easy to move images from one place to another in a document. To apply the text wrapping on the image follow these steps:
(a) Select the image which you want to apply wrapping.
(b) From the Picture Tools tab, in the Arrange group, click on the “Text Wrapping” option.
Do one of the following:

• Click “Square” command to type the text around the border of your picture.
• Click ‘Tight” command to type text around a clip art image or an irregularly shaped image.
• Click “Behind Text” command to display the text on the image.
• Click “In Front of Text” command to display the image on the text.
• Click “Top and Bottom” command to place the image on your line.
• Click “More Layout Options” command for more layout Options.

From this dialog box, specify the distance between the text and the image.

Question 7.
Write the steps for adding background color or texture.
Answer:
Page Color:
With the help of this option we can apply different colors, textures and pictures to the background of the page in our document. Steps to add background color or texture are as follows:

• Click on “Page color” command in the Page Background group from the Page Layout tab.
• A drop-down menu will appear.
• Choose one of the following options from this drop-down menu:
• To apply the background color click any color from “Theme Colors or Standard Colors”.
• To apply the texture, Gradient, pattern and pictures into the background, click “Fill Effects” option.
• A Fill Effect dialog Box will appear. Select appropriate design for you background.